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To copy a filter drop-down list in Excel, copy the entire filtered header row or the full table range, then paste it to a new location so the filter structure is preserved.

Method 1: Copy the Entire Filtered Range

This method preserves the filter drop-down arrows exactly as they appear.

1. Select any cell within the filtered table.

2. Press Ctrl + A once to select the data range.

3. Press Ctrl + A again to select the entire table including headers.

4. Press Ctrl + C to copy.

5. Select the destination cell.

6. Press Ctrl + V to paste.

The filter drop-down list appears in the pasted header row.

Method 2: Copy Only the Header Row with Filters

This method copies only the filter drop-down list without the data.

1. Select the header row that contains the filter arrows.

2. Press Ctrl + C to copy.

3. Select the destination row.

4. Press Ctrl + V to paste.

The pasted header row retains the filter drop-down arrows.

Method 3: Convert the Data to a Table Before Copying

Excel tables preserve filters more reliably across locations.

1. Select any cell inside the data range.

2. Press Ctrl + T.

3. Confirm the header option.

4. Press OK.

5. Select the table header or entire table.

6. Press Ctrl + C.

7. Paste to the new location using Ctrl + V.

The filter drop-down list remains active after pasting.

Method 4: Copy Filters to Another Column Set

This method applies identical filters to a different dataset.

1. Select the filtered header row.

2. Press Ctrl + C.

3. Select the target header row.

4. Press Ctrl + Alt + V.

5. Choose Formats.

6. Press Enter.

The filter drop-down list structure transfers without copying data.

Does copying visible cells only copy the filter drop-down list?

No. Copying visible cells copies only displayed data rows and excludes filter controls. The filter drop-down list exists only in the header row and must be copied directly.

Why does the filter drop-down disappear after pasting?

The filter drop-down disappears when the pasted range does not include the header row or when the destination range already contains conflicting formatting. Copying the full header row resolves this condition.

What is different between the Windows and Mac versions of Excel?

The keyboard shortcut for Paste Special differs.

• Windows uses Ctrl + Alt + V

• Mac uses Command + Control + V

All other steps remain consistent across both platforms.

Best Practices for Reliable Filter Copying

1. Always include the header row in the copied range.

2. Use tables for structured data movement.

3. Avoid pasting into merged cells.

4. Paste into a blank range to prevent format conflicts.

5. Verify filters using the drop-down arrow after pasting.

These practices maintain data integrity and ensure filter drop-down lists function correctly after copying.

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