How to duplicate conditional formatting excel

Answer

Duplicating conditional formatting in Excel allows you to apply the same formatting rules from one cell or range to another without recreating them manually.

Steps to Duplicate Conditional Formatting

1. Select the Source Cell or Range
   Click on the cell or range that contains the conditional formatting you want to copy.

2. Use the Format Painter Tool

   1. Go to the Home tab on the Ribbon.

   2. Click the Format Painter button, represented by a paintbrush icon.

   3. The cursor changes to a paintbrush symbol.

3. Apply to Target Cells
   Click and drag over the cells or range where you want to duplicate the conditional formatting. The rules from the original cells are applied to the selected area.

4. Check Conditional Formatting Rules

   1. Go to the Home tab.

   2. Click Conditional Formatting → Manage Rules.

   3. Confirm the duplicated rules appear in the new range.

Alternative Method: Copy and Paste Special

1. Select the source cell or range.

2. Press Ctrl + C (Windows) or Command + C (Mac).

3. Select the target cells.

4. Right-click and choose Paste Special → Formats.

5. Click OK. This duplicates all formatting, including conditional formatting, without affecting cell contents.

Tips and Notes

• Duplicated rules maintain relative references. For example, a rule using =A1>10 in one row will adjust to the new row when applied elsewhere.

• Absolute references (like $A$1>10) remain fixed when duplicated.

• For multiple ranges, repeating the Format Painter step is required for each range.

• Conditional formatting rules can be edited later via Conditional Formatting → Manage Rules.

This method ensures consistent formatting across your spreadsheet efficiently, reducing errors from manual rule recreation.

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